12 Best Productivity and 分析 Tools That Will Save You Time

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斯蒂芬妮·琼斯
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Doing more with less has never been more important. 内容策略, 市场营销, 销售, and many other areas of business require a lot of time and intentionality. With COVID-19, there are additional barriers being thrown at professionals.

然而, anything is possible if you have the right tools 和流程 to help you use your time more wisely and efficiently. The problem lies in narrowing down your options. This in and of itself, can be overwhelming and a waste of valuable time.

I’ve been running a publication for a year now, and these are the tools that have allowed me to manage tasks, 与他人合作, 甚至尽量减少干扰.

1. 日历

网站 |调度、日历

Whether you want to meet with a potential client or your team, finding an ideal date and time that works for everyone can be a time-consuming process filled with lengthy email threads.

日历 is a handy tool that eliminates these lengthy email threads. Simply share your availability with the other participants, and they can select a date and time that works for them.

Once a time has been chosen, the event is added automatically to each party’s calendar. Before the meeting, automatic follow-ups are sent out to everyone attending so that no one forgets.

The software also uses the power of machine learning to make smart suggestions like time and location based on your previous meetings. This saves you from entering in the same information over and over again.

  • 免费版: 免费供个人使用和小型团队使用.
  • 付费版本: 8美元/月定制个人使用. 每位用户6美元/月用于定制团队使用.

2. Zapier

网站 工作流程,自动化,项目管理

You could download dozens of tools to automate workflows. Or, save yourself the trouble and download Zapier. This nifty app connects all of your existing apps to automate your most common workflows. Below are a few options for app automation pairings.

Here’s an example of what this looks like in practice: If you just published a new WordPress blog post, Zapier会自动在脸谱网上发布. Or, if there’s an upcoming event in your Google 日历, Zapier can send you an SMS reminder.

These automated workflows save you and your team time. Those little commands aren’t much but they add up, and having software handle the mundane tasks opens up your time for bigger 项目.

考虑到Zapier不止有一个,000个应用程序相互集成, 可能性是无限的.

  • 免费版: 每月多达100项任务
  • 付费版本: 从19美元.99/month for the Starter package with 750 tasks/month. 有两个中间包, and the largest is $599/month for the Company package with up to 100,000任务/月.

3. 体式

网站 项目管理,工作流程

有了团队,体式可以成为真正的救星.

体式 is a project management app that can organize and manage your team’s plans, 项目, 和流程.

体式 lets you set priorities, assign tasks, and establish deadlines for each member of your team. You can view everyone’s progress to make sure that tasks are completed on-time.

One of the unique features of 体式 is Timeline, a handy visual aid that displays how tasks and deadlines connect. This allows you to catch and address any issues before they turn into major obstacles.

It’s also an effective way to motivate your team since they can see how their work fits into the bigger picture and adds value to the company.

  • 免费版: 免费供个人使用或小团队使用
  • 付费版本: 从10美元.99/月,可自定义功能. $24.99元/月用于商业计划.

4. 挽救时间

网站 |时间管理

Do you want to know how much time you spend on your computer or smartphone? 如果是这样,你可能想尝试一下挽救时间.

This tool runs in the background of your computer and records the time you spend on various 网站s and apps. After you’ve seen how you’re spending your time online, you can set daily goals to help you become more productive. You’ll then receive weekly email reports of your progress.

如果您升级到高级版本, 挽救时间 will also block distracting 网站s that frequently cause you to waste time. It will also send you notifications on how much time you’ve been spending on specific tasks, letting you know if it’s time to move to another project.

  • 免费版: 14天的审判
  • 付费版本: $6.50个/月

5. SaneBox

网站 邮件管理,时间管理

Make no mistake, 电子邮件 can definitely kill your productivity.

Sporadic 电子邮件 can interrupt you from completing other tasks, 阻止你遵循常规, 让你感到压力. With a tool like SaneBox you can finally take control of your inbox.

SaneBox manages your 电子邮件 by analyzing your activity.

Then it applies automation processes so that only the most important 电子邮件 are delivered to your inbox. For the 电子邮件 that do not require your immediate attention, they’ll be sent to either a “SaneLater” or “SaneArchive” folder.

You can also create and enable other folders, such as “SaneBlackHole.” Whenever an email from a specific address is sent into the “hole,” all future messages from that sender will go directly to your trash folder.

By greatly reducing the number of 电子邮件 you receive each day, you no longer have to worry about constant notifications killing your productivity. Even better, you can finally achieve inbox zero.

  • 免费版: 14天的审判
  • 付费版本: 一个电子邮件账户的起价是59美元/年. 99美元/年为两个电子邮件帐户, and $299 for four email accounts and unlimited reminders and attachments.

6. 奇迹TimeCube

网站 时间管理,生产力,工作流程

It’s no secret that if you want to be more productive, you need to block out distractions while working on your most important tasks. 问题是,你只能专注这么长时间. That’s why the Pomodoro Technique is so effective. With this method you work in 25-minute blocks with 5-minute breaks in between. After repeating the cycle four times, you take a 20-minute break.

While there are apps and timers or alarms you can use on your phone, 奇迹时间立方体是一个更好的选择.

It’s basically a specialized kitchen timer that contains four different time durations on each side. 当你需要做一些重要的事情时, just place the cube on your desk and set it for 25 minutes. You then flip the cube to 5 minutes for your break.

这可能看起来并不具有革命性, but relying on this cube means that you don’t need to use your phone’s timer.

This means you can put unnecessary devices away until you’re done with your most important work. 因为你的手机不在视线范围内, 你不会被诱惑去查看短信, 电子邮件, 或者社交媒体通知.

  • 价格: $30 +运输和处理

7. LastPass

网站 |生产力、工作流

一般的企业用户几乎 200种不同的密码.

That can hamper your productivity if you struggle with remembering passwords or find yourself resetting your passwords often. Even if you’ve stored them in a doc or notepad, you’re still wasting time looking up your various login combinations.

对于LastPass来说,这是一个过去式的问题.

This program remembers all of your passwords and will autofill your login information for you. 担心安全? LastPass not only generates unique passwords that follow the best security practices, but it also encrypts them and uses multi-factor authentication.

  • 免费版: 30天试验
  • 付费版本: 个人使用每月3美元起. 4美元/月的家庭.

8. 涅槃

网站 项目管理,工作流程

为完成任务而设计, 这个基于云的任务管理器捕获, 澄清, 组织, 并分析你生活中最重要的事情.

This lets you create actionable lists based on your priorities. It also gives you space to capture your thoughts in preparation for the next day.

与涅槃, you can create 项目 and recurring to-do lists, 可以选择采取行动或按下贪睡键. You can also set due dates, send out your focus list via email, and tag contacts.

  • 免费版: 免费供个人使用,功能有限.
  • 付费版本: 从5美元/月. 29美元/年或49美元/永远.

9. 缓冲

网站 |项目管理,社交媒体

Managing social media can consume a lot of your time, which takes away from higher priorities. 解决这个问题的一种方法是把这个任务外包出去.

If you’re on a tight budget, this may not be feasible. If this is the case, a great alternative is batching your posts. “Batching” is when you dedicate an hour or so each week to schedule all your social media posts.

缓冲 connects your social media accounts and allows you to schedule specific content at specific times. This way you no longer have to individually schedule each post. Hootsuite is another alternative for easy to manage content scheduling. Your time and effort can be focused on content creation rather than manual publishing.

Another feature worth mentioning is that with the 缓冲 bookmark. You can share any webpage with just a click of the button.

  • 免费版: 14天的审判
  • 付费版本: Starting at $15/month for one user and 100 scheduled posts. $65/month for two users and 2,000 scheduled posts. $99/month for six users and 2,000 scheduled posts.

10. Noisli

网站 |工作流,放松

If that background noise in your workspace is interfering with your concentration, 你可能想下载Nosli.

With Noisli you can drown out those distracting background sounds and replace it with ambient background tunes of the coffee shop, 雨, 风, 或波. These soothing sounds can help you focus on what’s in front of you, preventing you from getting distracted by every passing noise.

You can customize the sounds you listen to, creating the perfect soundtrack specifically for you. Not only can this help you be more productive at work, but you can also use sounds to help you relax or even fall asleep.

  • 免费版: 1个用户.每天5小时的流媒体
  • 付费版本: 每位用户每月10美元起. 两个用户每月24美元.

11. Evernote

网站 工作流,生产力,笔记

Taking notes has long been linked to productivity. Instead of carrying around a clunky notebook, log on to Evernote.

Note taking helps you recall important details that are crucial to your 项目 and assignments. Evernote allows you to keep notes on your favorite device, both on the go or in meetings. Notes can be organized by topic for easy access when needed.

用一个在线笔记本, you can even add links and images to personalize and add depth to  your notes. This allows you to further visualize the details you hope to remember.

  • 免费版: 简单的笔记.
  • 付费版本: 从7美元.99/月为一个用户. $14.2个用户99/月.

12. 美人

网站 时间管理,生产力

数据可以为您节省大量的时间和金钱. 你只需要知道去哪里找.

When you have data in front of you, you can make better decisions for your business. 美人 provides custom analytics to get you the information you need in real time.

Whatever your goal is, 美人 can provide data to help you achieve it. Whether it’s customer acquisition or improving operations, this is a tool that’s definitely worth experimenting with.

  • 付费版本: 请求报价

These wonderful programs can take your productivity up a notch. 哪些是你将进一步探索的?

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斯蒂芬妮·琼斯

斯蒂芬妮·琼斯

斯蒂芬妮·琼斯是《十三水在线游戏》主编 个人品牌的博客,是一份面向年轻专业人士的出版物. She consults leaders on how they can differentiate themselves to stand out in their industry.

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